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Hanseatic Kids, a leader in child and youth welfare with over 500 employees, has transformed its administrative processes by switching from paper-based to fully digital operations. This shift has not only saved significant time but also reduced errors, providing a seamless experience for their administrative team. Discover how they achieved this remarkable transition.
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Monthly time savings through digital processes.
Completely paperless personnel administration.
Significant decrease in data entry errors.
Hanseatic Kids is a prominent provider of child and youth welfare based in northern Germany. With a dedicated team of over 500 employees, they offer essential services such as school support, daycare, and diabetes accompaniment for children with various needs. Each month, the organisation conducts around 80-90 job interviews, leading to over 30 contract signings. Their commitment to providing high-quality care and support is evident in their meticulous and compassionate approach to personnel administration.
Hanseatic Kids faced significant challenges with their paper-based personnel administration. The process was not only time-consuming but also prone to errors, leading to inefficiencies and frustration among the administrative team. Handling numerous application processes and contracts daily, the team struggled with the cumbersome nature of paper forms. This traditional method hindered their ability to manage data effectively and impacted overall productivity. The need for a more streamlined and reliable system became evident as the organisation sought to improve its operational efficiency.
Hanseatic Kids addressed their challenges by implementing MoreApp, which fully digitised their central processes. The solution included:
The decision to use MoreApp was driven by its user-friendly design and high compatibility with iPads. Within just two weeks, the solution was implemented, including internal training and form creation. This smooth transition allowed the team to quickly adapt to the new system and start reaping the benefits of a paperless process.
The transition to digital processes with MoreApp has yielded impressive results for Hanseatic Kids:
The error rate for email and IBAN details has significantly decreased, thanks to the validation functions provided by MoreApp. Additional features like email validation are already on the wish list, showing the organisation's commitment to continuous improvement and active participation in further development.
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